itbudgit started where most IT budgets still live: a workbook with a budget tab, an actuals export, and a hope that the two roughly agree.
Every IT team inherits the same setup. There's a budget, planned once and rarely revisited. There are actuals, exported from finance in a shape that never quite matches. And there's a drawer of contracts, the real obligations, that lives entirely outside the numbers. Three sources of the same truth, none of them reconciled.
The spreadsheet copes right up until it doesn't. A renewal lands with a price escalation nobody projected. A true-up arrives for seats that were never tracked against the entitlement. Finance asks why the forecast moved, and the honest answer is: because someone retyped a cell in March.
itbudgit's thesis is narrow on purpose: be decisively better than Excel at reconciling budget, actuals and contracts, and stop there. Not a discovery platform. Not an enterprise ITFM rollout. A ledger.
The enterprise tools, the ones that discover every SaaS subscription and pull creditor feeds from your ERP, are genuinely powerful. They're also a six-figure commitment, a year-long implementation and a procurement committee. Most IT teams don't have the problem those tools solve; they have the problem of a spreadsheet that's stopped being trustworthy.
itbudgit deliberately declines the heavy machinery. There's no discovery agent, no ERP integration to maintain. You bring the data you already have. What you get back is structure: the contractual facts (terms, indexation, entitlements, notice periods) captured as first-class figures the incumbents treat as an afterthought.
One conviction shapes the whole product: the company you pay is often not the company whose technology you run. You pay a reseller; you depend on the vendor behind it. When the reseller's commercial terms bite, or the vendor's roadmap shifts, you need to see both, separately, because they fail independently and demand different responses. itbudgit models this from the ground up. It's the distinction a spreadsheet flattens and an enterprise tool over-engineers.
One rule runs through the whole engine: money is held in whole cents and never divided into a stored figure. Team and project shares are derived when you look at them, using a split that always adds back to the whole, so the parts reconcile to the total, every month, without exception. A closed month is locked and never quietly restated. Change how a cost is split from March and January stays exactly as it was.
That sounds like plumbing. It's the entire point: the product's value is that you can take a figure into a finance review and defend where it came from.
itbudgit is built and working. A complete reconciliation ledger with contracts, indexation, licence positions, teams, portfolio roll-up and versioned baselines, developed against a real production workbook rather than a toy dataset. The live demo you can open from any page is the actual application, seeded with a fictional group so you can click through it in minutes.
The hosted product now exists alongside it (accounts, saved data, backups and the security basics a business needs) running on EU infrastructure, with sign-in delegated to a proper identity provider rather than rolled by hand. You can sign up and start today. There is no free tier and no trial, so you choose a plan on the way in. If you're an IT leader who recognises the spreadsheet described above, we'd still like to hear from you.
Curious whether it fits your estate? Get in touch, or just open the live demo and see the reconciliation for yourself.